Automated Applicant Screening
For each applicant that applies to your job, Team Engine will initially screen the applications to filter down to those who are the best fits. You can view all screened applicants by clicking on the Auto-Screened area of the need review page.
Screening can be based on hard details like work experience, and softer ones, like whether or not a candidate is responsive. There are two separate ways to add applicant requirements:
- During the job creation process
- As you create a new job, you have the ability to set what you want all applicants for that position to be screened on.
- Under the Hiring Process tab on already created jobs.
- Here's the editing screen for an existing job:
For each tag or applicant filter, you can always click on it and learn more about the criteria. Here are a few you'll see:
- Responsive: The responsiveness filter is the way that Team Engine saves employers from wasting time chasing down applicants that aren't going to respond. If the Responsive filter is added, each applicant will receive an automatic interest confirmation text (or email if they prefer) from the software. Only applicants that respond and demonstrate a real interest in the job will end up in your applicant pool.
- Has Resume: If a candidate has uploaded a copy of their resume, they will be labeled as has resume. This tag is useful when you have a position that requires a resume that you can download and print out.
- Hard Commute: When someone applies for a job through Team Engine, they input their address. As a result, you will be able to see how far of a commute they will have. Occasionally, a long commute can negatively impact employee retention and the likelihood that an applicant will take the job or show up for an interview. If this proves to be a problem, you can screen out applicants that live further away.
- Job Hopper: Dependable, long-lasting employees provide the most benefit for an employer. With the job hopper filter, no applicant that ends up in your review panel will have changed jobs too many times in the past few years. An applicant is a job hopper if 1. Their most recent job isn’t longer than a year 2. Their average job tenure in the last 3 years is less than a year 3. They haven't had any education that would explain the above.
- High Expectations: If a candidate expects a higher salary than what is provided by the job, they will be marked as High Expectations.
We're constantly trying to add new tags to applicants, so please email us with suggestions at email@example.com.
Filtering for Licenses, Certifications, and Experience
The relevant licenses, certifications, and experience sections are valuable for jobs that require prior training or time on the job. If you need a driver that has their CDL B license, you can add that here. When it comes to experience, it's important to really decide what that looks like for a specific job. If it is too vague, like below, you may not get to the heart of the matter. Below, we don't know if they have experience as a delivery driver for Amazon and have experience with logistics, or if they delivered pizza and know more about dealing with customers.
Once you have confirmed that you have all the applicant filters, licenses, and experience for a role, Team Engine will take over. Based on what you have marked as important, Team Engine's Intelligent Assistant screens out completely unqualified candidates and ranks all the rest so that the top applicant on the Needs Review tab is the highest-ranked.
With the Intelligent Assistant, Team Engine will reach out to applicants to find out whether or not they fulfill all of the job requirements. Before you even review a candidate, you will know if a candidate is responsive, has all the necessary licenses and experience, and why they want to come work for you.
Custom Messages from the Intelligent Assistant
The Intelligent Assistant will automatically analyze applications and ask follow-up questions to help identify the best applicants (or remove those who aren't good fits). Overall, the Intelligent Assistant changes what it asks based on what the job requires and how a candidate compares to it. For example, we'd only ask about comp if the candidate has an expected salary outside the range set for the job.
To view or turn on the Intelligent Assistant, click on the Hiring Process tab, and turn on the "personalized by Team Engine" option for the completed application automatic text. After that, applicants will start to get automatic, customized messages to fill in the blanks.