Key Job Fields, How They Work & Common Questions

Key Job Fields & How They Work

Job Title Validation

When you type or edit a Job Title, Team Engine validates it against Indeed’s guidelines.

• Indeed has strict, sometimes unpredictable rules about job titles.
• If your title doesn’t follow their rules, Indeed may refuse to publish your job — which can drastically reduce your applicant flow.
• The validation message you see in Team Engine is a recommendation, not a blocker. You can save your title as is — but it's possible your reach or volume will suffer because of Indeed’s rules.

Internal Job Identifiers

We recently added internal job identifiers so you can internally distinguish between similar jobs (for example, two “Concrete General Laborer” roles: one for “Night Shift” and one for “Day Shift”).

• This identifier is not visible to applicants or on external job boards.
• It shows in the job list, job dropdown menus, and applicant cards, so your team can easily spot which variation of the job you mean.
• You can search/filter by the internal identifier just as you would with the job title.

Notifications

Notifications in Team Engine keep you informed about new applicants, messages, and important hiring updates — so you never miss a step in your process.

Compensation

Team Engine uses compensation details to flag unrealistic pay expectations and, if visible, to attract more qualified applicants. We encourage you to make pay information visible to applicants. With all of the job choices that applicants have, they are more likely to invest their time and apply to a job if they know that the pay meets or exceeds their expectations.

Description

Once you have your job description entered into the job description field, you can use our "Suggest Improvements" feature to generate potential improvements to your description using AI.

Summary & Tagline

The summary and tagline are short, attention-grabbing lines for social media ads. Team Engine suggests them automatically, but you can edit them anytime.

Image

The job image is primarily used when generating Social Media ads if you choose to take advantage of that. Team Engine provides a default option based on the job role that you selected, but you can add your own image or use one from another job. The best job images often show people performing the job and frequently come from your company website.

Experience

Setting up relevant experience helps Team Engine filter unqualified applicants so you don't have to waste time reviewing people that are a bad fit. If you mark a specific experience as "Required", you will only see applicants to review if they meet this requirement. For any relevant experience that is not required, Team Engine will use these to score and sort applicants for you to review. Someone with more experience in a relevant area will score higher.

IMPORTANT: Relevant experience should be something where applicants can measure their level of experience in years and not a yes or no item - avoid things like "High School Diploma" here. 

Relevant Licenses / Certifications

Licenses and Certifications are yes or no items. These might include things like:

• CDL A
• Passenger Endorsement
• Bachelor's Degree
• Arborist Certification

To add a license fill out the name of the license in the "New License" line and then click add. If you mark this license required, anyone who does not state that they have this will be auto-screened and will not show up in your "Needs Review" tab. When the applicant applies they will see a question asking them to select any of the following licenses they have and they can click a drop down and check any that apply. 

Applicant Filters

You may manage which candidates appear on your to-do list by using Applicant Filters.

Pre-hire Steps

Before hiring a candidate, you may also include the tasks they must perform after their interview by adding your pre-hire steps:

Best Practices

• Use short, clean job titles to meet Indeed standards.
• Add internal identifiers for multiple versions of the same role.
• Include pay info — transparency boosts applications.
• Use “Suggest Improvements” for stronger job descriptions.
• Keep job images real — authentic photos perform best.

Common Questions:

Q: Does Team Engine offer confidential or anonymous job listings?

At this time, no — Team Engine does not support anonymous or confidential job postings. All jobs are automatically associated with your company’s name and contact information.

Q: Is there a way to post internally without advertising publicly?

Yes! You can tag a job as “Hiring, Not Advertising.”

This keeps the job visible only within Team Engine — not on external job boards or your company’s careers page. You can still collect and manage applicants internally.

Q: How can I still share my non-advertised job?

You have a few great options:

• Text-to-Apply: Anyone can text “APPLY” to your dedicated applicant number to view open jobs 📱
• QR Codes: Print and share QR codes that link directly to your job application page 📷
• Custom Links: Generate a unique link to share via email, internal message, or other channels 🔗

Learn more: Post to Other Online Sources

Post Signs and get Applicants from Offline

Q: What job platforms does Team Engine post to?

When you activate a job, it’s automatically shared with:

• Indeed, ZipRecruiter and Google Jobs Plus, additional networks like Jooble and JobisJob.

Q: Can I post a remote job in Team Engine?

Yes! You can post remote jobs in Team Engine. You can either:

• Create one listing and note eligible states or regions in the job description, or
• Create separate listings for each state to increase visibility, since many job seekers filter by location.

Q: Can I assign multiple hiring managers to one job?

Not directly — each job can have only one hiring manager assigned.

However, you can easily send email notifications to multiple users so that more than one person stays informed about new applicants and updates.