Hiring Notifications

There are multiple types of notifications for each job in Team Engine. These notifications help you keep up with what is happening with your jobs and the messages coming in from applicants without having to constantly be in the software.

Setting Up Notifications

To adjust notifications for a job, simply click the "bell" icon located on the right.

Then select the orange "Edit notification" button to customize your notification preferences.

Recent Activity and Job History

As a recent update, there is now an All Jobs and All Hiring version of the job history, recent activity, and notifications pages.

Applicant Forwarding Phone Number

The applicant forwarding number is used for directing calls from applicants who try calling the phone number that the automated messages are sent from. To add a forwarding phone number, go to your Company Settings. Many customers choose to forward calls to a central office number. Call forwarding is completely optional, and if not set up, the applicant will receive a friendly message if they call asking them to send a text instead.

You can also set up a call forwarding number for each job by clicking the "bell" icon next to it, and then selecting the orange "Edit notification" button.

Email Notifications

Daily Job Summary

This email goes out every morning for your jobs and lists the number of to-do's that you have for those jobs. If you don't have any to-do's, the email won't go out.

Incoming Text Messages

Additionally, when a text message comes in from an applicant, you can receive an email letting you know so that you get back to them as soon as possible. 

Saved Applicant Reminder

Whenever you save an applicant, you have the option to enter why you saved them and when you'd like to check back in with them. On the reach-out date you selected, you'll receive a reminder email with all of the applicant's information so you can stay on top of targeting people who weren't a great fit in the past, but maybe now! You can read more about saving applicants here. 

Applicant Status Changes

If you'd like to be notified when an applicant is moved to a specific stage, you can enable applicant status change notifications. When there are multiple managers involved at different steps, this can be especially helpful in notifying the correct users when they need to take action for their piece of the hiring process.

Users will receive an email with any relevant information regarding the applicant and the stage they were moved to.

Applicant Sharing

Team Engine will automatically send you an email notification when a new, qualified candidate applies. You can change these settings here as well:

To edit this:

1. Go to the Jobs tab
2. Click the Bell icon beside the job you want to edit.
3. Edit Notifications on the top right-hand
4. Scroll down to the bottom and edit the Applicant Sharing

Meets Requirements: Team Engine will send you an email any time an applicant meets all of your requirements for the job.

Best Applicants: Team Engine will send you an email about applicants who look like an excellent fit for your job based on their relevant work history, tenure in recent jobs, etc.

Week in Review 

This email provides high-level reporting on what happened with your jobs over the past week, as well as any upcoming interviews and/or new hires you have the following week. 

Because the best candidates switch jobs quickly, it's important to move applicants through the process quickly and to stay in touch with them. Week in Review emails are sent out on Fridays at 12 pm EST. 

To turn this on, please follow the steps below:

1. Go to Company Settings (the gear icon on your left-hand tab).
2. Scroll down until you find "Week in Review Email":

3. Under "user", look for your name, and on the right side click on the toggle to turn it on.