How to Review Applicants

Team Engine’s Applicants tab makes it easier than ever to manage your hiring process. From reviewing new applicants to tracking those that are expiring soon, everything you need is now in one place — faster, simpler, and built to help you take action quickly.

The Applicants Tab & “Expiring Soon”

We’ve added the Applicants tab to the left navigation menu!

All your job processes now live inside this tab for quicker access.

Inside this page, you’ll find a new Expiring Soon section — showing all applications that will expire within the next 7 days. This makes it easy to spot which applicants need your attention before they’re automatically moved to the Expired tab.

🔍 How to Review Applicants

Step 1: Open the Needs Review Tab

When new candidates apply, they appear under Needs Review. Team Engine automatically screens and ranks all applicants so the top one is your best match based on the job’s criteria.

If you’re curious about how Team Engine ranks candidates, check out Automated Applicant Screening.

On the Needs Review tab, you’ll see important applicant details such as:

Work history and education
Expected salary
Screening question responses (like experience, licenses, or commute distance)

Step 2: Take Action on Each Applicant

After reviewing a candidate, you can:

Mark Interested → moves them to your In Progress tab
Reject → moves them to your Rejected list
Save→ saves them for future reference

You can always revisit saved or rejected applicants from the left navigation panel.

Step 3: Auto-Archiving

To keep your applicant list clean, Team Engine automatically archives inactive applications:

Needs Review applicants are auto-archived after 28 days of inactivity.
Applicants in any other stage are auto-archived after 14 days of inactivity.

The new Expiring Soon tab helps you avoid losing qualified candidates by alerting you before they’re archived.

🧭 Moving Applicants Through the Hiring Pipeline

Once an applicant is marked “Interested,” they appear in your In Progress pipeline. Depending on your setup, stages may include:

Interested — After you have screened a candidate and marked them as someone you are interested in, they move here.
Phone Interviewing — Phone interviews are an optional step and can be toggled on or off within the "Company Settings" tab. Applicants who you're interested in can be moved to phone interviewing or straight to an in-person interview, depending on your company's hiring process.
Interviewing — Any candidate that you have scheduled an interview date/time with through Team Engine will move here.
The final two steps cover aspects of the hiring process that need to be completed before someone can fully join the team:
Onboarding — In this phase you can have a checklist of pre-employment actions like a background check or drug test that applicants need to complete, once these actions are completed the applicants can be moved to the directory!

Each stage can be customized to fit your company’s hiring process.

🏷️ Viewing Applicant Details

Inside any applicant’s profile, you’ll find:

Labels & Tags (e.g. responsiveness, commute)
Work & Education History
Screening Responses
Notes & Activity Log
Documents & Resume
Messages & Call History

You can also:

Click Share to send the application to a teammate
Click Message to contact the applicant directly
Use the ⋮ (three dots) menu to Block/Unblock communication if needed

🖨️ How to Print or Download Applicant Profiles

If you want a printed copy for an interview, you can print or download the applicant’s information in two ways:

From the Needs Review page – print or download directly from the list view.
From the Applicant Profile view – print the full profile for interview use.

Tip: If the resume has multiple pages, click “Next” to display all pages before printing.

If you only need the resume, click Download Resume.

If you’d like the full profile (including answers and notes), choose Applicant Profile Print.

From Needs Review page

From applicant profile view

💡 Tips

Act quickly — responding within a few days helps maintain candidate engagement.
Use the Expiring Soon tab to prevent top applicants from slipping away.
Save applicants you’re unsure about to revisit later.
Update stages regularly to stay organized and keep your hiring pipeline accurate.
Turn on notifications to get email alerts when new candidates apply or when key events occur.