How to Review Applicants
Team Engine’s Applicants tab makes it easier than ever to manage your hiring process. From reviewing new applicants to tracking those that are expiring soon, everything you need is now in one place — faster, simpler, and built to help you take action quickly.
The Applicants Tab & “Expiring Soon”
We’ve added the Applicants tab to the left navigation menu!
All your job processes now live inside this tab for quicker access.
Inside this page, you’ll find a new Expiring Soon section — showing all applications that will expire within the next 7 days. This makes it easy to spot which applicants need your attention before they’re automatically moved to the Expired tab.
How to Review Applicants
Step 1: Open the Needs Review Tab
When new candidates apply, they appear under Needs Review. Team Engine automatically screens and ranks all applicants so the top one is your best match based on the job’s criteria.
If you’re curious about how Team Engine ranks candidates, check out Automated Applicant Screening.
On the Needs Review tab, you’ll see important applicant details such as:
- Work history and education
- Expected salary
- Screening question responses (like experience, licenses, or commute distance)
Step 2: Take Action on Each Applicant
After reviewing a candidate, you can:
- Mark Interested → moves them to your In Progress tab
- Reject → moves them to your Rejected list
- Save→ saves them for future reference
You can always revisit saved or rejected applicants from the left navigation panel.
Step 3: Auto-Archiving
To keep your applicant list clean, Team Engine automatically archives inactive applications:
- Needs Review applicants are auto-archived after 90 days of inactivity.
- Applicants in the "Interested" status are auto-archived after 14 days of inactivity.
The new Expiring Soon tab helps you avoid losing qualified candidates by alerting you before they’re archived.
Moving Applicants Through the Hiring Pipeline
Once an applicant is marked “Interested,” they appear in your In Progress pipeline. Depending on your setup, stages may include:
- Interested — After you have screened a candidate and marked them as someone you are interested in, they move here.
- Phone Interviewing — Phone interviews are an optional step and can be toggled on or off within the "Company Settings" tab. Applicants who you're interested in can be moved to phone interviewing or straight to an in-person interview, depending on your company's hiring process.
- Interviewing — Any candidate that you have scheduled an interview date/time with through Team Engine will move here.
- The final two steps cover aspects of the hiring process that need to be completed before someone can fully join the team:
- Onboarding — In this phase you can have a checklist of pre-employment actions like a background check or drug test that applicants need to complete, once these actions are completed the applicants can be moved to the directory!
Each stage can be customized to fit your company’s hiring process.