Employee Referrals

Whether or not you have an incentive program, your employees know the job well, want to be working with good people, and can be your best source for high-quality applicants. Team Engine makes asking for, gathering, and tracking referrals very simple and easy.

📨Asking for Referrals

If you haven’t already, the first step is to Set Up Your Employee Directory

To send a referral request:

Go to the Referrals tab from your Team Engine dashboard then click "Ask for referrals"

Select which employees should receive the request.

(Optional) Customize your message — you can include details about open positions or highlight your referral bonus/incentive program 💵.

You can send referral requests as a one-time message or as part of your employee engagement automations.

👀What your employees see

Employees will receive a text or email with a custom referral link.

By clicking their link, they can easily submit their referral’s contact information — right from their phone or any device 📱. The referral page is mobile-friendly, simple, and quick to fill out.

🙌What referrals see

Once an employee submits a referral, Team Engine will automatically reach out to that person, inviting them to apply for the job.

Referrals can then apply directly through the job posting in just a few clicks — no login required!

Tracking Your Referrals

You’ll always stay in the loop!

When referrals come in, you will:

📧 Receive an email notification when a referral is submitted.
📨 Get an update when the referral applies for the job.
👥 See all referrals and their status under your Referrals tab.
🔍 See the referral’s connection right inside their applicant profile.

🧩Referrals in the Application

Applicants can now enter the name of the employee who referred them directly on their application form.

Team Engine automatically tries to match that name with your Employee Directory. If no match is found, you can:

Manually link the referral to the correct employee, or
Remove the referral note if it was entered incorrectly.

You can also manually add referrals from the Referrals page at any time.

💬 Text-in Referral Link Request

Employees can easily get their referral link via text!

All they need to do is:

Text the word “referral” from the phone number tied to their Team Engine profile.
Send it to your company’s employee phone number.

They’ll instantly receive a text response containing their unique referral link — ready to use or share with their contacts!

❓ Frequently Asked Questions

Can I ask for referrals for a specific job?

✅ Yes! You can highlight one or more specific roles in your message to employees. However, the link your employees receive will include all active jobs, allowing them to refer for any open position.

Can employees share their referral links?

🚫 The referral link is meant for the employee to submit referrals themselves, not to share publicly. This helps ensure that every referral is personally backed by your employee — keeping the quality high!